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Frequently Asked Questions

How do I book the hall?
You cannot book online or over the telephone, you have to book in person at the hall on a Monday evening. Click here to check availability before you come along.
You must be 21 or over to hire the hall. If you want to book the main hall on a Friday, Saturday or Sunday you can click here to check availability. Look on the Bookings Diary to see the dates and times the hall is already booked. There is availability on Friday evenings now, so if your weekend date is booked why not consider the Friday evening instead?

Please come along to the hall on a Monday evening between 7:45 and 8:30pm, and find us in the Meeting Room (in the main doors, turn right). You will be able to make a booking there and then if the date is free, and you bring a 30 cash or cheque deposit. If it's less than 6 weeks until your event you will be asked to pay in full.

When you pay the balance, you will also be required to pay a 150 security deposit in cash for all bookings made, even children's parties. This will be returned to your account by BACS payment (or cash if preferred) after your event, as long as the hall is left in the condition in which it was found as the per our terms and conditions, which will be given to you at the time of booking. If the hall is not left in a satisfactory condition, you will forfeit the full amount. When you turn up at the time of your event the keyholder will run through a short checklist of what is required of you as a hirer, and you will be asked to sign this agreement.

If it's for Monday-Friday
the hall is mostly booked out by regulars, there is only limited availability in the school holidays. Again, check the Bookings Diary and you can come along on a Monday evening between 7:45 and 8:30pm to finalise a booking if your date is free.


Why do you not take telephone bookings?
There is not just one person taking bookings and answering questions about the hall - that would be a full-time job! The Orsett village hall bookings are managed by a team of unpaid volunteers on a rota system. Two of the team are in the hall between 7:45 and 8:30 pm every Monday evening (not Bank Holidays) when they will deal with all booking enquiries on a first come first served basis.


Do you allow teenage parties?
Sorry, no we don't allow teenage parties. 21st birthday parties are at the discretion of the committee.
 

Can I book a Bouncy Castle?
Yes, there's no problem booking a bouncy castle. The ceiling height in the hall is 14'6".


How much does it cost to hire?
Hire rates vary for general parties and events, children's parties (up to 4 hours) and Charity events (Registered Charity number required). Please see the Home page of this site for the latest updates rates.


How big is the hall?
The hall measures approx. 11 x 16 metres. There's a raised stage area measuring 11 x 5 metres, plus a backstage area with toilets. The bar area measures 5 x 3.75 metres. See the Photos page for more details.


How many people can I fit in the hall?
It has a comfortable maximum capacity of 130 people. See the Photos page for more details.


How many tables and chairs are supplied?
There are 180 chairs, 22 x 6' tables and 4 x 4' tables available for your use. You can hire in your own tables/chairs if you prefer. See the Photos page for more details.


What facilities are there in the kitchen?
The fully fitted kitchen contains a double sink, a microwave and plenty of work surfaces. The gas cooker has 5 rings, 2 ovens and a separate grill and is serviced annually. There are two fridge/freezers. There is a very small and basic selection of crockery and cutlery, but no oven pans, dishes or cooking utensils are provided. See the Photos page for more details.


Can I view the hall?
It's unlikely - the hall will probably be in use so you will not be able to look around. There are regular hirers in the hall most evenings and we cannot disturb them every week with people wanting to view the hall. We have put plenty of photos and information about the hall on the website. If your question about the hall isn't answered from the website or this FAQ then please come along on a Monday evening between 7:45 and 8:30 pm where Committee members will be available to answer your questions.


If I book the hall can I use the meeting room?
No, you don't automatically get use of the meeting room - you would have to book and pay for that as well.


If I book the meeting room can I use the kitchen?
Only if you have booked the main hall as well.


What time does my event have to end?
The hall must be vacated by 9:30pm on a Sunday, or 10:30 pm if the following day is a Bank Holiday. On a Friday & Saturday all music must end at 11:30 (there is an automatic cut-out for the electricity supply, so please make sure your DJ or band is aware of this), all drinks must stop being served at 11:30 pm and the hall must be cleaned, tidied and vacated by midnight.


Do you offer a cleaning service?
No, we do not offer a cleaning service. You are expected to take away all your own rubbish, tidy up the hall, sweep the floors in all areas used and LIGHTLY mop any spills. The hall should be left in exactly the same condition as when you went in. If not, your 150 Security Deposit will all be forfeited.


What do I need to bring if I have an event?
You need to bring your own table coverings, cutlery, crockery (or paper plates), serving dishes and utensils, cooking dishes/pans and utensils, cleaning products and black sacks for the rubbish. Large bins are situated outside the kitchen door for your rubbish. Although toilet rolls are supplied you can supplement those with some of your own in case it runs out, and you can bring your own hand-wash for the cloakrooms if you prefer.


Can I sell alcohol in the hall?
Yes, as long as you have obtained a Temporary Event Notice from Thurrock Council 6 weeks before the event. (click here for the Thurrock Council page). You can also bring all your own drinks and run a free bar - the bar area is clear for you to use.


Is there a noise limiter in the hall?
Yes, as from June 2016 there is a noise limiter in the hall. You will be given an information sheet about this at the time of booking, but you can also download it from: [Noise Limiter Info Sheet]


Who looks after the hall?
The hall is run by a committee of unpaid volunteers and Trustees from the village. They employ a cleaner, and repairs and maintenance are carried out by professionals.


What are the terms and conditions of hire?
The full conditions of hire can be seen here click here to view/print the Full Conditions of Hire - a summary of the main points is below.

1. Bookings are made on a strictly first come, first served basis.
2. The Hirer must be at least 21 years old.
3. The Hire Duration includes the time you need for setting up before your event and cleaning up after the event, including putting tables and chairs away.

4.  The Hirer must bring rubbish bags and cleaning products and ensure all areas are left in a clean and tidy condition. We do NOT offer a cleaning service.  

5. The Hirer is responsible for ensuring that the premises (including the building, contents, fixtures and fittings and the surrounding area) are not defaced, damaged, broken or removed.
6. It is the primary responsibility of the Hirer to ensure the health and safety of users of the Hall. Car parking must be appropriately supervised. Mill Lane and the main entrance/exit must be kept clear for emergency vehicles at all times.
7. If alcoholic drinks are to be sold you must obtain a Temporary Event Notice from Thurrock Council. The Hall has its own Music Licence.
8. Drunk, disorderly, nuisance, violent and criminal behaviour shall not be permitted either on the premises or surrounding areas.
9. For Sunday evening events, the hall should be vacated by 9.30pm (10.30pm on Bank Holiday weekends). 
10. All music and serving of drink should be stopped at 11.30pm on Fridays and Saturdays.